Translate a Word or PDF file and keep its layout and tables

Most translation tools hand back text. IndicPDF edits your Word file where it stands, so the headings, tables, numbering, header and footer you built are still there, and the numbers, dates and addresses in it are protected. Here is what was compared, and what was not.

Translate a Word file or a PDF with a text layer between English and the Indian languages. Machine translation, in beta; a free account with a confirmed e-mail address is needed.

Open the translator

Edited in place, not typeset again

A translated document is usually a new document that looks like the old one. Here it is the old one. Each paragraph’s style, alignment, indents, tab stops and spacing stay as the file has them, and so do the tables, lists, headers, footers, pictures and page setup. Only the text in the runs changes, and the translated text takes the look of the run it replaces.

A PDF with a text layer is converted to Word first and then translated, so its result is a Word file; how faithful it is to the PDF depends on the conversion, and a clean digital PDF does best.

What we compared

On 15 October 2026 we translated five documents: a structured notice with a heading, a centred paragraph with a bold date, a numbered list, a bordered table, tab stops, a header and a footer, into Telugu and into Hindi; an English and a Hindi test document; and a Telugu stress file into English. Then we compared each with its source element by element: paragraph properties, table grids, page size and margins, header and footer properties, and the first run’s bold, italic, underline, size and colour. There was no difference in any. Rendered by LibreOffice, the page counts were equal in all five, at 1, 1, 1, 1 and 3.

The comparison was first run against a seeded change to be sure it can see one.

What is protected, and how we know

Every number, date, section reference, amount, time of day, e-mail address and web address is replaced by a marker before translation and put back after; an answer that does not return every marker exactly once is not accepted. Across those five documents, 59 of 59 such items of the source were present in the output. A repeat on 16 October 2026 into Telugu and Hindi and back, with the real service, kept all 6 of 6 in each direction, again with no layout difference and one page before and after.

What is not tested yet

Those documents had no pictures, text boxes, footnotes or columns. A translation that needs more room than the original will push later content down, and the result reports that instead of judging it. Footnotes, endnotes and comments are not translated yet. A bold word inside a sentence takes the look of the sentence’s first run, while a bold date or number keeps its own.

When a sentence does not translate

If the engine’s answer fails a check, the sentence is cut smaller and asked again, then asked as written. What still fails stays in the source language, highlighted yellow, so the page never silently mixes two languages. The report counts those and shows no text.

What happens to each part of the file

Paragraph styles, indents, tabs, spacing
Unchanged: compared element by element, no difference.
Tables
Grids and widths unchanged; the text in the cells is translated.
Header and footer
Kept and translated.
Page count
Equal in all five test documents. A longer translation can add pages.
Pictures, text boxes, footnotes, columns
Not tested yet. Footnotes, endnotes and comments are not translated.

Frequently asked questions

Which languages can I translate between?

English and Telugu, Hindi, Tamil, Kannada, Malayalam, Marathi, Bengali, Gujarati, Punjabi, Odia, Assamese and Sanskrit, and from any of them into any other. Telugu and Hindi have been read by a person; the rest have been checked by machine tests only, and the page tells you before you send the file.

Does it work on a scanned PDF?

Not yet. The PDF needs a text layer. For a scan, read it with OCR, check the result, and translate the Word file.

Does the layout of a PDF survive?

The result is a Word file converted from the PDF and then translated, so it keeps what the conversion kept. Columns, pictures and complex tables are where a PDF conversion is least exact.

Is the translation a machine’s, and is it checked by a person?

It is machine translation, in beta. Before it was switched on, a Telugu reader and a Hindi reader read a first round of 16 passages: the Telugu reader found 7 of 7 English-to-Telugu passages acceptable, and the Hindi reader 5 of 6 English-to-Hindi, with one edit. That is a small sample, so read the result before you rely on it, and have it checked by a person for anything official or legal.

Do I need an account, and is there a limit?

Yes. Translation needs a free account with a confirmed e-mail address, and a limited number of pages a day and a month, counted in pages of 2,000 characters. The Limits page lists the numbers as they stand today.

What happens to my file?

It is stored encrypted while it is translated and removed by a cleanup that runs every 15 minutes, so nothing is kept longer than 4 hours after upload. The text is sent to an outside machine-translation service to be translated; the Privacy page says what is sent and what is not.

Related tools

More about translation